Executive Assistant
Job Opportunity at Management Business Solutions

Posted on Jul 6

http://www.mgmtbsolutions.com    (616) 456-5627

Location: Grand Rapids, MI
Job Type: Full Time
Job ID: W4137183

APPLY:
Send a resume:  apply@mgmtbsolutions.com
Visit our website:   www.mgmtbsolutions.com
 
SUMMARY:
Management Business Solutions is actively seeking an Executive Assistant for a company based in Grand Rapids, MI. This position is full-time and offers benefits.This person will be responsible for providing support to office team members, and help maintain a positive office experience for internal and external clients. The ideal candidate is someone who can help facilitate the daily activities to ensure a productive, efficient, and engaged office environment.
                                               
RESPONSIBILITIES:
  • Serve as liaison to external clients:
    • Provides prompt, accurate, and friendly customer service.
    • Greet clients in a professional manner.
    • Communicates clearly with clients.
    • Answers phones and emails promptly and professionally and make certain phones are managed at all times.
    • Transfer calls to correct team members at the earliest convenience.
    • Perform mailing functions.
  • Serve as liaison to internal employees:
    • Provides data entry and reporting via software programs.
    • Supports event planning.
    • Schedules and arranges meetings as needed.
    • Create agendas for management and team meetings.
    • Ensures office equipment is well maintained and stocked for continuous use such as copiers,printers, and supply orders.
    • Assist in filing as needed.
    • Perform cleaning duties.

QUALIFICATIONS:
  • High School diploma or GED required.
  • At least 2 years of secretarial/office experience required.
  • Proficient in Microsoft Word, Outlook, and Excel  and Mac Equivalents preferred.
  • Ability to handle confidential information in a database setting preferred.
  • Must use professionalism, discretion and good judgment when handling confidential client information.
  • Strong typing, writing, spelling and proofreading skills.
 
MANAGEMENT BUSINESS SOLUTIONS IS AN EQUAL OPPORTUNITY EMPLOYER
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